Outsourced Accounting/Payroll Professional

A typical day as an Outsourced Accounting/Payroll Professional at Ritter Adair might include the following:

• Work closely with assigned clients to provide for their accounting needs and establish positive client relationships. Some travel required for work conducted at client’s place of business.
• Occasional travel to clients place of business for performing accounting functions.
• Ensure transactions are properly recorded in a timely fashion and that client books are up-to-date, and problems are addressed and solved.
• Work closely with assigned outsourced accounting manager to help ensure engagement goals and timely delivery of services.
• Train clients in the basic functionality of QuickBooks software.
• Record and oversee client books, including:
  • Bank and credit card accounts – record transactions, monthly reconciliation and entry of loan and line of credit activity.
  • Revenue cycle – preparation of customer invoices, recording of payments and deposits.
  • Expense cycle – record and pay vendor invoices, record transactions, monthly reconciliations.
  • Monthly close processes, including month-end reconciliations and journal entries.
  • Analysis of GL accounts.
  • Other bookkeeping transactions as necessary.
  • Depreciation schedule – maintain assets in depreciation software Asset Keeper
  • Financial statement preparation – prepare monthly financials with balance sheet and profit & loss accounts reviewed for accuracy.
• Process live or after-the-fact payroll for our clients and record payroll-related entries.
• Knowledge of the following is required:
  • Payroll tax filing and reporting
  • Garnishments and child support rules and calculations
  • Taxes for multiple states
  • Taxability of compensation items and employee benefits
• Maintain chart of accounts and keep client procedures up to date.
• Prepare reports, returns and other documents as required, including sales tax returns, payroll reports, year-end tax forms, and other reports required by clients.
• Provide backup support as needed to other accounting services personnel and their clients.
• Utilize and maintain the firm’s paperless filing system (DMS), task management software (Task Tracker), and scheduling tool (Shared Outlook Calendars).
• Track daily your time spent on specific client and/or office related work in QuickBooks for payroll and billing purposes.

Additional responsibilities of this position include:

• Support the Office Coordinator with back-up for answering client questions and incoming calls, scheduling appointments, and greeting guests as they enter our office.
• Support CPAs and Tax Accountants during the busy season (Jan – April) in the roles of tax document organizing and scanning, as well as processing and e-filing of tax returns.